ESVA Forms

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SCHEDULED EVENT AFTER ACTION FORM

To avoid penalties, the ESVA Scheduled Event After Action Report & Fees are due 30 days after the event to the ESVA Treasurer (see ESVA Officers page).

   ESVA Scheduled Event After Action Report form PDF file

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YEAR-ROUND EVENT AFTER ACTION FORM

To avoid penalties the ESVA YRE After Action Report and fees for seasonal/year-round events are due to the ESVA Treasurer 30 days after the end of EACH calendar quarter in which the event is sanctioned.

   ESVA YRE Event After Action Report form PDF file

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CLUB CONTACTS & OFFICERS UPDATE FORM

Submit this form to the ESVA Secretary (see ESVA Officers page) whenever there is a change in club leadership or contact information, including email addresses and website URLs.  The ESVA Secretary will forward information to the website committee.  Eventually this information will come from the AVA, so be sure to update this information on the AVA's website online.

    ESVA Club Leadership Roster Form PDF file

ESVA BOARD MOTION FORM

The following form is a sample to use for formatting a motion for the ESVA's board consideration.  Different wording can be used.  Rather than "Motion", some have used "Resolved".   Use your judgment.

    ESVA Board Motion Form PDF file

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TREASURER'S FORMS

B&O: Business & Occupation & Retail Sales/Use Taxes

Taxability Response:  Letter from Carol Walsh

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REIMBURSEMENT VOUCHER

ESVA club reps & officers submit this form for reimbursement for mileage to board meetings and other authorized expenses.

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ESVA/AVA SPECIAL PROGRAMS CHECKLIST

Form for use in Notebooks, Walk Boxes, and at Event Finish Tables indicating which challenges the event qualifies for.

  ESVA/AVA Checklist PDF

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ESVA WALK BOX PARTICIPANT FEEDBACK FORM

Form to place in Walk Boxes for participants of YRE/Seasonal events to comment on the walk, directions, conditions of the walk box, etc.  Participants can return in fee envelopes.

  YRE Participant Feedback Form

NEW WALKER PACKET NORTHWEST PATHFINDER CERTIFICATE

A copy of the Northwest Pathfinder should also be given to each purchaser of a New Walker Packet.  This form should be included with New Walker Packets so that the recipient gets a mailed copy of the next Northwest Pathfinder.    The club should fill out the following prior to giving to a new walker:

• The dates of the NWP that should be sent to the new walker (issue following the one given to the person.
• Signature of the President or other club officer.
• Telephone number of that officer.
  

  Northwest Pathfinder Certificate

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NWP MARKETING COPIES REQUEST FORM

Form for clubs to use to request marketing copies of the Northwest Pathfinder.

 NWP Marketing Copies Request Form