ESVA Board Meeting & Documents
ESVA meeting information and documents.
The next ESVA meeting will be held May 12, 1PM in Olympia.
ESVA Meeting Time and Place: The ESVA meeting will begin at 1PM at the North Olympia Fire Station, 5046 Boston Harbor Road NE. Exit Burfoot County Park, turn right (southbound) onto Boston Harbor Road, and drive 2.1 miles to the Fire Station on the left (east) side of Boston Harbor Road.
Driving Directions to Burfoot County Park:
From Interstate 5 southbound, take Exit 105B. Northbound, take Exit 105A. Follow "Port of Olympia" sign when exit ramp splits. Turn left at stoplight. Continue straight for 7.2 miles on Plum St. which becomes East Bay Drive and then Boston Harbor Road to Burfoot Park on LEFT. The parking lot is to the RIGHT.
Point of Contact: Susan @ 360-491-7266 or lsberry@peoplepc.com
Documents for the meeting:
Draft Minutes of ESVA meeting of January 1, 2012 in Seattle
The Northwest Pathfinder Financial Statement as of January 31, 2012
Motion to amend Bylaws to appoint parliamentarian for ESVA meetings
Motion to appoint NW Pathfinder staff to clarify current positions
Draft Budget for Fiscal Year 2013
Financial Statements as of March 31, 2012:
The following files contain the Budget to Actual Balance Sheet and Income Statement.
I have attached the Harborstone statement, which shows a balance of $31,572.25. This is the same as the amount of cash on the balance statement. Our combined Harborstone balances at the end of last quarter were $31,027.98.
There are no book to bank reconciling items at 31 March. Not included in either the book or the bank statements are undeposited amounts totaling $627.00: $50 for Challenge Book sales and $577 for customer deposits for the NW Regional Conference.
We are at 91% of budget on the income side (i.e. unfavourable). Challenge book sales have exceeded budget; walk revenue, mostly YRE / Seasonal, is well below budget.
We are at 85% of budget on the expense side (i.e. favourable).
• Pathfinder is under budget YTD $2,152.09 including sales tax versus $2,370 budget
• WA State Challenge expense is under budget YTD $1,104.34 including sales tax versus $1,200 budget.
• Website hosting is over budget, but this is only an anomaly of cash basis accounting. We paid the entire amount for calendar 2012 in January to Groundwire, the website host, for a 5% savings. There will be no more website charges until January of FY 2013.
On the balance sheet, the $2,000 in other current assets is the deposit at Camp Berachah for the NW Regional Conference. The $1,928 in current liabilities is for seed money and customer deposits for the NW Regional Conference. Please let me know if anyone wants subledger detail on that amount.
Please let me know if you have questions or would like additional information.
Regards,
Nancy Regan
Income Statement March 31, 2012
Harborstone Statement as of March 31, 2012
********************************************************
Financial Statements as of December 30, 2011
The following files contain the Budget to Actual Balance Sheet and Income Statement.
I usually attach something from Harborstone showing that the bank balance is the same as the book cash balance. Today I’m having a little trouble with my scanner, so I will bring a copy of the bank balance screen printout and have someone take a look at it for me. (Having another person check the book balance against the bank balance is a good practice to detect fraud). The sum of the amounts in the two accounts (checking $30,998.40 and savings $25.69) is $31,024.09. This amount agrees to the account balance on the balance sheet. I don’t have the year-end bank statement yet, since the year hasn’t ended. I prepared the financial statements early so we can have them for tomorrow’s meeting. I don’t plan to book any transactions today. There will be an interest credit of between $3 and $4 which Harborstone will make next week and which I will book in January business.
Our combined Harborstone balances at the end of last quarter were $30,621.32.
There are no book to bank reconciling items at 30 December. Not included in either the book or the bank statements are:
- 2 checks for Park challenge books that I received Thursday and that Sharon will be sending out shortly (I usually wait a few days before depositing checks for challenge books I’m not sending out myself, to make sure they get the books before their bank statement shows the check was cashed). Amount $20.
- Sound Steppers’ check for $50.70 for the Turkey Trot walk, received yesterday.
Total undeposited at year-end: $70.70
Please let me know if you have questions or would like additional information.
Regards,
Nancy Regan
Income Statement as of 12/31/11
Harborstone Statement as of 12/30/11
************************************************************
Financial Statements as of September 30, 2011
The following files include the balance sheet as of 30 Sep 2011, the budget to actual income statement for the three months ended 30 Sep 2011, and a copy of the Harborstone credit union bank statement that showed our balances as of 30 Sep 2011. The sum of the amounts in the two accounts (checking $30,595.63 and savings $25.69) is $30,621.32. I have cut out the account numbers on the statement.
This amount agrees to the account balance on the balance sheet.
Our combined Harborstone balances at the end of last quarter were $32,364.43. (The drop in cash is largely due to our payment of a $2,000 deposit to Camp Berachah on August 1).
Please let me know if you have questions or would like additional information and I’m looking forward to seeing you all soon in Vancouver.
Regards,
Nancy Regan
Balance Sheet as of 30 September 2011
Income Statement as of 30 September 2011
Harborstone Credit Union Statement September 30, 2011
************************************************************
Financial Statements as of June 30, 2011
The following linked files have the balance sheet as of 30 Mar 2011 and the budget to actual income statement for the twelve months ended 30 Jun 2011. The other file is a copy of the Harborstone credit union bank statement that showed our balances as of 30 Jun 2011.
The sum of the amounts in the two accounts (checking $32,338.75 and savings $25.68) is $32,364.43. I have blacked out the account numbers on the statement. This amount agrees to the account balance on the balance sheet. The balance sheet and the income statement are presented on the accrual basis. Our combined Harborstone balances at the end of last quarter were $32,378.87.
Please let me know if you have questions or would like additional information.
Regards, Nancy Regan
Balance Sheet as of 30 June 2011
Income Statement as of 30 June 2011
Harborstone Credit Union Statement June 30, 2011
***************************************************************
Financial Statements as of March 31, 2011
Balance Sheet as of 31 March 2011
Income Statement (Profit and Loss to Budget) as of 31 March 2011
Harborstone Credit Union Statement March 31, 2011
The Harborstone credit union bank statement shows our balances as of 31 Mar 2011. The sum of the amounts in the two accounts (checking $32,353.20 and savings $25.67) is $32,378.87. I have blacked out the account numbers on the statement. This amount agrees to the account balance on the balance sheet.
The balance sheet and the income statement are presented on the accrual basis. Up until now I have prepared them on the cash basis because this is how you were used to seeing them before I began preparing the statements and because we had no liabilities. We now have a “liability” of $700 for the seed money for the conference, because we will pass it on to the next conference host. We also have a small account payable, to Susan Berry, who may not have received a payment that I had Harborstone send to her in December. Susan and I will work this out and it will be gone next time you see a balance sheet.
Our combined Harborstone balances at the end of last quarter were $31,936.49.
Please let me know if you have questions or would like additional information.
Regards, Nancy Regan
***************************************************************
Financial Statements as of December 31, 2010:
Balance Sheet as of 31 December 2010
Income Statement (Profit and Loss to Budget) as of 31 December 2010
Harborstone Credit Union December 31, 2010 Statement
The first file has the balance sheet as of 31 Dec 2010 and the second file, the budget to actual income statement for the six months ended 31 Dec 2010.
The third file is an image of the Harborstone credit union screen that showed our balances as of 31 Dec 2010. The sum of the amounts in the two accounts (checking $31,910.83 and savings $25.66) is $31,936.49. I have blacked out the account numbers on the statement. This amount agrees to the account balance on the balance sheet.
Not included in either total is $15.10 ($10 for a Challenge book and $5.10 from Lilac City for their 11 Dec walk in Spokane). I will deposit and record these two items in 2011. The challenge book sale is out of state and has no sales tax implications.
The large amount in December was $1,050 to All Star Emblems; this amount is for the patches for the new Town challenge.
Our combined Harborstone balances at the end of last quarter were $32,116.07.
Please let me know if you have questions or would like additional information.
Regards, Nancy Regan
***************************************************************
Financial Statements as of September 30, 2010:
Balance Sheet as of 30 September 2010
Income Statement as of 30 September 2010
Harborstone Credit Union September 30, 2010 Statement
This is an image of the screen that shows our balances as of 30 Sep 2010. The sum of the amounts in the two accounts (checking $32,090.43 and savings $25.64) is $32,116.07. Nancy Regan blacked out the account numbers on the statement and states"This amount agrees to the account balance on the balance sheet (there are no outstanding items at quarter end). Our combined Harborstone balances at the end of last quarter were $31,906.73."
*********************************************************
Financial Statements from the July 24, 2010 meeting in Renton: by Nancy Regan, TreasurerThe following files in PDF format show the balance sheet as of 30 Jun 2010, the budget to actual income statement for the year ended 30 Jun 2010, and an image of the screen that showed our balances as of 30 Jun 2010. The sum of the amounts in the two accounts (checking $31,881.11 and savings $25.62) is $31,906.73. I have blacked out the account numbers on the statement. This amount agrees to the account balance on the balance sheet (there are no outstanding items at quarter end). Our combined Harborstone balances at the end of last quarter (March 31) were $30,834.30. Please let me know if you have questions or would like additional information.
Balance Sheet as of 30 June 2010
Profit and Loss Budget to Actual as of 30 June 2010
Harborstone Credit Union June 2010 Statement
